The last date of attendance/participation must be recorded by the instructor for students with failing , unsatisfactory, or incomplete grades. This applies to undergraduate and graduate courses.
Requirement for F, U, N, I & IP grades
- All instructors are required to enter the last date of attendance/participation for all students with failing (F), unsatisfactory (U), no credit (N), incomplete (I), in progress (IP) grades.
- The last date of attendance is required to comply with federal student financial aid reporting requirements. This is because a student cannot receive financial aid for a course he or she did not attend.
- Students who received an F, U, or N may have to pay back their financial aid funds depending on their last date of attendance.
When you need to report last date of attendance
- When you record a grade of F, U, N, I, or IP for a student, you must also enter the last date of attendance/participation in Banner.
- Entering the last date of attendance is required before your grade submission can be saved.
Participation examples that count as attendance
- The date should be the last date on record that the student attended or participated in your class.
- Options include:
- physically attending/participating in a class activity
- electronic attendance (ex: Poll Everywhere, attendance module in Canvas, Connect class attendance feature)
- participating in an online discussion or activity about academic matters
- attending a study group assigned by the instructor
- submitting an assignment/project/test/tutorial/quiz
- initiating contact with instructor to ask a question about the course or course content
- Note: If your class is an online or distance education course, the student simply logging into an online course or viewing a page does NOT count.
How to enter last date of attendance
Step-by-step instructions:
- Instructions for Banner Self Service
- PDF screenshots for Canvas
- Video instructions for grade submission and last date of attendance in Canvas
- Video instructions for adding midterm grades in Banner
- Video instructions for adding final grades in Banner
- For students with an F, U, N, I, or IP grade, entering the last date of attendance is required before your grade submission can be saved.
- CAUTION: In Banner, you can move to the next screen without saving, so make sure you save before continuing!
Attendance Scenarios (F, U, and N)
| SCENARIO | BANNER GUIDELINE | CANVAS GUIDELINE |
| No academic-related activity in course. Don't know if student attended. | Enter the first day of class in Last Attend Date and enter a zero (0) in Attend Hours. | Check the "Did Not Attend" box. This will auto-populate the day prior to the first day of classes. |
| Academic-related activity recorded, however did not complete course. | Enter date of last academic-related activity. | Enter date of last academic-related activity. |
| Student attended course and completed final exam. | Enter last date of class. | Enter last date of class. |
Attendance Scenarios (I and IP)
| SCENARIO | BANNER GUIDELINE | CANVAS GUIDELINE |
| Academic-related activity recorded, however did not complete course. | Enter last date of class. | Enter last date of class. |